Pay by Check

What is pay by check?

Pay by check allows organizations enrolled in the Teampay AP module to pay merchants via check. Customers issue checks from their own bank accounts and Teampay prints and mails the check. Currently, only one invoice can be paid per check. Your team will have the option to send checks via USPS standard mail for $3.00 or overnight delivery for an additional $25.00 fee. Organizations will be billed monthly.

How do I get started?

1. To start, head to the Payables tab > Bills > click Pay Bill

2. Click the Pay Bill button next to the bill to be paid.

3. Select the Check tab to display page for to enter details for a check payment. From this page, you can; enter the payment amount, select a bank account, enter vendor address, select delivery method, add memo field, enter a vendor email address for payment notifications, and view the associated Invoice/invoice details and preview the check.

4. You can review the invoice associated with the payment by clicking the View Invoice button.

5. To select the bank account the check will be drafted off of, click the Change Bank Account button and click on the account to be used and click Save changes. Bank Accounts cannot be added on this page. Currently, bank accounts can only be added on the Bank Accounts page under the User Profile.

6. To add/modify/view the vendor's mailing address click the Edit vendor address button. Select the Vendor Type and Country from the list. Enter the Vendor's address where the check is to be delivered and click the Save button. The return address is the address entered is your organization's current address (as Teampay knows it).

7. Select the delivery method to be used for the check. Standard USPS First Class delivery is the default and is included in the cost of the check. For expedited overnight delivery, select the Overnight option and an additional $25 dollar fee will be added to the cost of the check.

8. The Preview button will allow you to view a sample image of the check and confirm all information looks correct before the check is printed and mailed to the vendor.

For any additional questions, reach out to your team's Customer Success Manager or [e-mail].