Budgets Overview

The budget feature allows you to easily create and monitor budgets. In creating a budget, a Budget Admin is essentially allowing users to request against a certain amount without drawing from a bank of funds. As requests are approved or spent, the budget will then reflect the amount approved or spent against the total budget.

1. Creating a Budget

2. Editing and Managing Budgets

3. Payables Impact on Budgets

Creating a Budget:

1. First, go to the Budgets tab at the top of the page
2. Select ‘Create budget’
3. Fill in the criteria and dimensions you want the request to meet to be applied against a specific budget

When you make a request and it meets the parameters of the budget, you will see the budget appear on the request page and the request will automatically be counted against that budget:

*for recurring payments, we will display the total amount until the end of the budget period.

Editing and Managing Budgets:

1. Go to Budgets tabs
2. Click on ‘Budgets I Admin’ (if you are an admin) to see an overview of all the budgets.

*For each budget, it will show you a breakdown of the funds by spent, committed and available:

Spent - funds that are tied to completed transactions

Committed - approved but unused funds
Available - remaining funds

3. You can edit a budget by clicking on (...) in the right corner of any budget:

Payables Impact on Budgets:

Budgets will be impacted when the budget criteria is met, and the purchase request has been approved for; Cards, Purchase Orders. 

Committed: As soon as a card or PO request is approved, the amount will show as 'Committed'

Spent: Approved card and PO purchase requests will remain 'Committed' until: 

• The card has been transaction against, moving it to 'Spent' for the transaction amount
• The PO has a bill created against it, moving the amount to 'Spent'. Note: As soon as a bill is created against a PO, regardless of when the bill payment is created and processed, the budget will recognize this as 'Spent'.