Federation - Creating Multiple Subsidiaries in Teampay

Federation with Teampay

Federation allows you to create separate, distinct instances of Teampay, which are centrally administered. Your Teampay instances can mirror how your organization is structured, subsidiary or entity-wise, allowing spend to be correctly attributed, managed, and reported on, per the needs of the greater organization.

Federation includes:

• Separate accounting, more accurate reporting
• Separate roles, rules, holding accounts, funding sources (macro + micro approval policies)
• Centralized User directory: Cross-subsidiary switching
• Different base currencies (EUR, GBP, CAD, AUD, INR, ILS, PHP, PLN, SGD, CHF and more to come)
• … all while maintaining an easy to navigate, common end-user experience.

Configuring Federation

* Indicates this step is required for each subsidiary

Prior to configuration, provide Teampay with the following requirements:

• Submission of User Assignment List
• A list of user emails and their corresponding subsidiary/entity.
• A list of users that need request/approval in multiple instances. A sample csv template can be found here. (By default, federated users are given access to the specified instance.
• The indication of the currency each subsidiary will be configured in.

1) Connect Bank Account*

1. Once the subsidiaries are created (your CSM or the Support team can advise on timeline), an admin can switch into each subsidiary by heading to the web app > settings > switch organizations

2. Once in the subsidiary, head to settings > bank accounts, and connect a bank account via Plaid or ACH.

See Subsidiary Funding below for more information on funding mechanics

2) Connect your ERP*

1. Head to settings > organization settings > connect accounting

2. Connect to your accounting system, taking care to select the subsidiary/entity and accounts that are relevant to the subsidiary you are in.

3. Review Settings

4. Check your dimensions to ensure they’re relevant to each subsidiary (ex. Are all your GL accounts relevant for your operations in France?)

5. Configure Approval Policy

6. Configure your approval policy for each subsidiary. This can be identical or independent of your primary sub’s policy. Some examples of ways to configure this are:

7. Managerial hierarchy via HRIS upload

8. User profile/request parameter based (ex. Department = Customer Success, then assign to Chuck Norris)

9. If your federation package consists of an assisted federation onboarding, Teampay will guide you through the implementation

Subsidiary Funding

Subsidiaries are currently fundable via our debit-based model. Teampay connects to your bank account, and withdraws funds for a holding account within our platform, used to fund your organization’s purchase requests.

Currently, all subsidiaries need to be connected to a USD-based bank account, regardless of the local denomination to be used.

Teampay does not charge foreign exchange fees for subsidiaries utilizing a different currency. The FX fee is determined by the spot rate, which we pull via a 3rd party FX API partner.