Accounts Payable: Overview

What is Accounts Payable in Teampay?

Teampay's AP module allows your team to create, approve, and process POs, reimbursements, and bills that can be paid out directly from Teampay.

Ways to pay include:

• Virtual card
• Check

Depending on your team's ERP, behavior and configuration may vary. Learn more here:

AP - NetSuite

AP - Quickbooks

AP - Intacct

Invoice Inbox

Invoice Inbox is an inbox with a dedicated email address, built for receiving invoices to be processed and paid as bills Teampay. When an email is forwarded to this inbox with an invoice attached, Teampay will automatically create the invoice in Teampay. Using Photon OCR technology, the fields of the invoice (invoice number, amount, due date, vendor name, etc.) will all be automatically filled out, if provided.

To learn more about getting started with Invoice Inbox, check here.

Viewing and Managing Bills

When selecting the Bills tab within Payables, you'll be able to navigate through: Ready to pay, Pending approval, Paid, All.

Here, you'll also have the ability to 'Create Bill' either with or without an invoice.

Direct Reimbursements

Direct Reimbursements is what Teampay calls the ability to pay an approved reimbursement directly within Teampay. This gives organizations the ability to both approve and fulfill payments directly to a user.

How does this work?

Employees can submit a request for a reimbursement using the web app like they would for any purchase request.

The reimbursement will then go through approval process that is set up for the org. Once a reimbursement is approved, a bill for the reimbursement is auto-generated.

Reimbursement bills can be viewed within the committed view for the reimbursement or in the Payables tab. From these places, accountants can view the details of the reimbursement and issue an ACH payment to reimburse an employee or manually mark the reimbursement as paid if they paid the employee outside of Teampay.

Getting users started:

For an employee to get paid, they need to enter their bank account information via their settings page. They can either enter their bank account information manually or link their bank account via Plaid. If an employee does not have a bank account set up, Teampay will not issue a payment and will prompt them to enter their details so that they can get paid.

Your ERP may require specific permission updates to successfully sync reimbursements. If you are an Intacct customer, check here for details.